Elm Club

Breakfast and after-school club -wraparound care

At Little Oaks Pre-school and Northchapel Primary School, we run a Breakfast and After School Club called Elm Club. The club is open from Monday to Friday, during term time (excluding inset days), and is available to children from 3 years old.

Before School - Elm Breakfast Club

• Children can arrive anytime after 7:30am 
• A range of healthy breakfast options are available for children to select from including cereals, toast, and fruit. They will also have various other items such as pancakes, crumpets and yoghurt on offer on different days
• Children eat breakfast together and then have time to play together before going out to the playground at 8:30am to join the rest of the school. Pre-school children remain in the Little Oaks room to start their session
• Children from age 3 up are able to attend Breakfast Club
• Parents can book in for sessions up to midnight the night before the session and pay online using School Money.

After School - Assure Coaching

Sessions begin straight after school until 6pm.

There are various options for how long your child stays and sessions can also fit around other clubs on offer in school to support families.

You can book and pay via assurecoaching.co.uk by registering and setting up an account.

Little Oaks Fees and Sessions Policy    March 2025

Opening Times

The current session times at Little Oaks pre-school are as follows from Monday to Friday:-

Morning 8.30-11.30, Lunch Club 11.30-12.15, Afternoon 12.15-15.15

Cost

The cost per session is £19.00

There is a 50p per session charge for snacks.

Lunch club costs £4.50 per day and children must also bring a packed lunch with a drink.

Payment

Bills will be emailed and sent through our online payment system at the beginning of each half term. Payment is due within two weeks and a reminder will be sent for any unpaid fees.

Fees can be paid by the following methods-

• School Money online payment system
• Childcare Voucher schemes

Fees are payable regardless of whether your child is able to attend or not, i.e. family holiday or illness.

If fees are still outstanding at the end of a half term your child’s place may not be kept open.

Leaving/ Changing Sessions

We require half a term’s notice if your child is leaving the setting, unless they are starting school. If you wish for your child to leave before the end of a half term, the remainder of that half term will still need to be paid for in full.

If you wish to change, reduce or add sessions, please discuss with us during the half term before, so that we can plan our staffing accordingly.

Forced Temporary Closure

In situations where we are forced to close temporarily due to factors beyond our control (e.g. Covid-19 lockdown) we will provide a credit or refund of 50% of the total amount of paid fees during the closure period. Funded sessions are non-refundable.

Free Entitlement Funding

• All 3 and 4 year old children are entitled to 15 funded hours per week, commencing from the term after their third birthday. This funding is available during term time, over a period of 38 weeks.
• Families of 2 year old children who are receiving additional forms of support may also be eligible for 15 hours of funding per week.
• Working families of 2, 3 and 4 year old children may be eligible for up to 30 hours per week of free childcare.

To find out further information and check your eligibility please go to www.childcarechoices.gov.uk

Please note: Funding can be split between two different early years providers (including childminders).

Little Oaks is a pre-school setting so therefore we only have one classroom to accommodate 2, 3 and 4 year old children together. Unfortunately, we are unable to provide sleep facilities for children who may need an afternoon nap. For this reason, we recommend that 2 year old children start off by attending only morning sessions during the first term, to enable them to settle in gradually. We would look to increasing to full days towards the age of 30 months.

Flexi Sessions

Flexi sessions are available on the days/terms when there are spaces in Little Oaks. They can be booked in addition to your child’s fixed pre-school sessions. Bookings can be made online through the School Money system up to midnight the night before. There will be options to choose a morning, lunch club or afternoon session (subject to availability) and normal session costs apply.

• Children must be registered with Little Oaks and enrolled for at least one fixed session per week to access Flexi Sessions.

• Flexi Sessions can be booked and paid for on our online School Money system. We will also accept payment with childcare vouchers but bookings must be made via School Money.

• We are unable to use government Free Entitlement funding to pay for Flexi Sessions.

• Flexi Sessions are subject to availability, based on the adult to child ratio within each session.

• We are unable to swap fixed weekly sessions for a Flexi Session.

• Cancellations can be made up until midnight on the day before and a refund will be automatically credited to your account, if the place has been paid for. If the place is not cancelled within the time limit or your child does not attend the session, a refund will not be made.

• All payments will need to be settled by the end of each half term. If payments are still outstanding on the last day of each half term, your child may no longer be eligible to access these sessions.